Guidelines for NSREC 2020 Oral Presenters
ORAL PRESENTERS GUIDELINES
This year NSREC is going to be a virtual conference. As an oral presenter, this means you will need to pre-record your presentation prior to the conference through TBX (the virtual platform company selected to support NSREC 2020). Haley Hartner, producer at TBX, will be leading the pre-recorded presentation productions. Michael McLain, Local Arrangements Chair, will be helping Philippe Adell, Technical Chair, facilitate the process with TBX.
The first step in the process for you as a presenter is to schedule a time to record your presentation. All recordings need to be completed between October 1st and October 30th. Please select your preferred date and time as soon as possible; failure to reserve a time now may result in an undesirable time slot. Note that you cannot record your talks yourself and simply submit them to TBX. Furthermore, not all authors will be able to schedule a time to record near the end of October.
Oral Recording Schedule: https://calendly.com/eric-647/ieee-oral-presentation-recordings
Please also remember that a live question & answer (Q&A) segment will follow each session at a pre-scheduled time (refer to the nsrec.com website for the time slots). All presenters are expected to attend the live Q&A segment for their respective session.
Some pertinent information related to the presentation and what to expect is provided below.
PRESENTATION PRE-RECORDING GUIDE
PRIOR TO YOU RECORDING
HELPFUL SUGGESTIONS FOR SLIDE PREPARATION
Practice your presentation and delivery. Organize your thoughts and visual materials into a logical sequence. Start with an overview explaining why the topic is significant and how the talk is organized. This may not require a separate outline slide, but the information should be clear to the audience.
Do not try to cover all of the details of your paper in your presentation, but emphasize three or four main points that you want to leave with the audience and develop the body of your talk around these. If you succeed in making and supporting a few critical points, conference attendees will read the details in the April 2021 edition of the IEEE Transactions on Nuclear Science. Briefly tell the audience what you set out to do, your approach, and illustrate a few of the more significant results, defending them and placing them in context.
Preparation of slides for an oral presentation requires careful planning. Usually no less than 30 seconds or more than 2 minutes should be spent on any one slide. If a slide takes more than 2 minutes to discuss, then it is probably ineffective and should be broken up into two or more slides.
In general you should have a minimum of 7 slides and a maximum of 15. Too many slides make it likely that you will reach the end of your allotted presentation time before you have gotten through all the slides. Presenters will not be allowed to go over their 12 minutes time allotment in their pre-recorded presentations.
Based on previous conference experience, we recommend that you use the Arial font set with a minimum size of 20-point (24-point preferred) using bold with no italics. This includes the fonts in graphs, pictures or figures. In these cases, also avoid excessive detail that will be lost when viewing on a computer screen. Also, when you preview your presentation on your computer, if you can't see lines or other fine detail on your monitor, then virtual attendees will not be able to see that detail either. It is highly recommended to use horizontal (landscape) widescreen (16:9) slide format.
Clearance and publication:
Please note that you are responsible for securing any clearances needed for both the presentation and the complete paper from the appropriate authority, sponsoring agency or company. Clearance should be consistent with presentation and publication at an unrestricted international forum and must be obtained prior to the conference.