69-425 Waikoloa Beach Drive Waikoloa, HI 96738 Tel: 808-886-1234
The host hotel for the 2018 IEEE NSREC is the Hilton Waikoloa Village, located in the resort community of Waikoloa on the northwest side of the island. This multiple-tower facility sprawls over 62 acres, at part, high above the ocean and at other sections, at sea level. Hilton Waikoloa facilities include multiple restaurants and lounges, a full-service spa, 24-hour health club, concierge, business center, room service, lobby ATM, parking lot, three swimming pools, a lagoon area, containing a waterfall, and populated with sea life including sea turtles and beautiful species of fish, tennis courts, two golf courses, an inter-active dolphin encounter, some specialty shops and numerous seasonal resort activities.
The 1,241 guest rooms and suites are housed in three low-rise buildings, each with its own distinct décor and atmosphere. All rooms are non-smoking and feature large windows with dramatic views, individual climate control, flat-screen TV with video-on-demand & cable, high-speed internet at a fee (see the Resort Services Fee detail), work desk, coffee maker, mini-refrigerator, safe, alarm clock with MP3 connection, hairdryer, iron & ironing board, multiple phones with voice mail, one-king or two-double plush beds, and room service. All rooms have a small lanai (patio or balcony.)
The room rates are available based on the VIEW from the room. “Resort view” would feature golf, garden or mountain views. “Ocean View” or “Partial Ocean View” would offer a partial view of the ocean. Ocean View will provide either a partial view or a more direct view of the ocean, depending on the tower.
There are TWO TOWERS in which NSREC guests will be accommodated. The rooms designated “Hilton Waikoloa Village” on the reservation website will be in the Palace Tower (closest to the Convention Center, very nice guest rooms, decent views). In this tower you’ll find only “Resort View” and “Ocean View”. NOTE: “Ocean View” in the Tower Palace really means “Partial Ocean View.”
The rooms designated “Ocean Tower in Waikoloa Village” on the reservation website will be in the “Ocean Tower.” These rooms are a bit farther from the Convention center but the rooms could be slightly larger. This tower also features its own swimming pool and great views from most rooms. In this tower, the room type options are Resort View, Partial Ocean View and Ocean View (the most direct view of the ocean). NOTE: “Ocean View” in the Ocean Tower means a “Direct View” of the ocean. Limited construction will be underway on the most “inland” ring of the building (this area is closed off to minimize disturbances) but NSREC guest rooms should be well-buffered from possible disturbances.
Guest room rates for a standard king or double-double are as follows:
NEGOTIATED GROUP RATE: $219.00 single/double per night for a “Resort View” $229.00 single/double per night for a “Partial Ocean View” $249.00 single/double per night for a “Ocean View”
GOVERNMENT PER DIEM: $189.00 single/double* per night
*To be eligible for the government rate, guests must provide current government or military ID. Contractors who request the government per diem must have a letter specifying that they are traveling on a government contract and they must have an employee ID from their company.
Room taxes of 14.416% will be added to all rates listed above. There is no additional charge for children 18 years of age and under when sharing a room with an adult and utilizing existing beds. A charge of $20.00 + tax per night will be added for each third and fourth adult in the room (19 years of age and older.)
Based on availability, the conference room rates will be offered 5 days before and 5 days after the conference.
Resort Services Fee
The Hilton Waikoloa Village normally has a mandatory Resort Services Fee that is currently at the rate of $35 per night. For guests who book within the NSREC block, however, there are alternative options.
Choose the Resort Services Fee @ the discounted rate of $25 per night. This would include the following: WiFi access in guest rooms and designated areas of the resort; hula, lei making & ukulele lesson; unlimited PS3 movies/games; 20% off Lagoon toy rental; Kids scavenger hunt, 4x8 keepsake photo (one per stay); daily fitness/yoga class; bird talk; pool toy inflation; local/toll-free call
Choose “a la carte” services as follows: High-speed internet access @$5 per night, Hula lessons @ $10 each, Lei making lessons @ $10 each, Ukulele lessons @ $10 each, Play Station 3 with unlimited movies/games @ $12 per night
PLEASE NOTE THE FOLLOWING: In a perfect world, the Hilton reservations website would supply the exact information pertinent to the NSREC-Hilton agreement. Unfortunately, the Hilton is limited in customizing their website in all areas, resulting in some contradictory statements. For example, the Resort Services Fee defined above is either optional to NSREC hotel guests OR those services are available on an a la carte basis. In additon, NSREC hotel guest are eligible for 50% off all parking fees. Nonetheless, there are places on the Hilton reservation website that indicate that a full resort fee is required and parking is at the full price. This is incorrect and should be ignored. We are sorry if this causes any confusion.
The preferred method to make reservations is by using the weblink on the left
This takes you to the page for the negotiated group rate. However, IF you are eligible for the government rate, then click on the red: Click here for Government Rates. When you are on the appropriate page for your rate type (group or government), then you can choose your preference of Tower (page 49-50).
Go to the bottom half of the page and click on “Book a Room” next to either the Hilton Waikoloa Village box (Palace Tower) or Ocean Tower in Waikoloa Village (Ocean Tower). Then simply follow the prompts.
Reservations can also be made by calling Hilton Reservations toll-free at 1-800-HILTONS (1-800-445-8667) within the U.S. or Canada. To get the special rates, advise the agent of the following group name: NSRE for the negotiated group rate or NSRG for the government rate.
All rooms require a credit card guarantee to hold the room. The cut-off for IEEE NSREC reservations is at 5:00 PM Hawaiian Aleutian Standard Time (HAST) on June 15, 2018. Once the room block has been filled OR after the cut-off date (whichever comes first!), room accommodations will be confirmed on a space and rate available basis. Early reservations are strongly suggested!
Please be certain to notify the hotel of any change to your arrival or departure dates. When you check into the hotel, be sure to verify your departure date. Any cancellation must be made by no later than 7 days prior to your scheduled arrival. If the cancellation is made by that time, then no penalty will be charged.