NSREC encourages Pre-Registration and offers a lower registration rate, “Early Registration,” if the payment is received no later than Friday, June 20. After that date, the “Late Registration” rates apply.

Registrations can be submitted using the NSREC website link: www.nsrec.com. All Registrations must be completed online using the Registration Portal. Telephone registrations will not be accepted.

A Hospitality desk will be available for “On-site” Registration (Late Fees) next to the Registration Desk for those that may not have access to the online registration.

There are three acceptable forms of payment for registration and activity fees: 1) check made payable to “IEEE NSREC” in U.S. dollars and drawn on a U.S. bank, 2) Wire Transfer, or 3) MasterCard, VISA, Discover, and American Express credit card.

Event Hub on the Lobby Level of the Conference Center

Registration hours are:

Sunday, July 21                       5:00 PM – 8:00 PM

Monday, July 22                      7:30 AM – 5:00 PM

Tuesday, July 23                      7:30 AM – 5:00 PM

Wednesday, July 24              7:30 AM – 3:00 PM

Thursday, July 25                   7:30 AM – 3:00 PM

Friday, July 26                          7:30 AM – 10:00 AM

A $50 processing fee will be withheld from all refunds. Due to advance financial commitments, refunds of registration fees requested after June 30, 2025, cannot be guaranteed. Consideration of requests for refunds will be processed after the conference. To request a refund, you must notify NSREC at NSRECreg@ieee.org.

Accommodations for the 2025 IEEE NSREC are available at the Renaissance Nashville

Renaissance Nashville Hotel

611 Commerce Street.

Nashville, TN, USA 37203

Renaissance Nashville Hotel is a stylish haven in legendary hotel in Nashville, TN, boasting modern and inspiring features. Our Music City hotel is in the heart of downtown, attached to Fifth + Broadway and steps from attractions such as Bridgestone Arena and Ryman Auditorium. Recharge in upscale hotel rooms and suites with plush bedding, expansive workstations and striking views of downtown Nashville. Upgrade your stay in a deluxe suite that boasts extra space or book a Club-level hotel room for Lounge access and perks such as complimentary breakfast. Organize a meeting or social gathering at our downtown Nashville hotel, with 50 venues and over 112,000 square feet of space. After an exhilarating day at Bridgestone Arena or visiting celebrated destinations in Nashville, delight your palate with handcrafted Southern fare at Little Fib, our signature restaurant. Designed to reflect the history and spirit of the city, our luxury hotel in Nashville invites you to discover the difference.

The preferred method to make reservations is by using the following weblinks:

Renaissance Nashville room rates for a standard king or two queen are:

NEGOTIATED GROUP RATE:

$269.00 USD single/double per night

https://book.passkey.com/event/50994782/owner/684/home?mobile=true&dw=390

Room taxes currently at 15.25% + $2.50 will be added to all rates listed above.

In any case, enter your arrival and departure dates and follow the prompts.

Room reservations require a credit card as a guarantee. The cut-off for IEEE NSREC reservations is at 5:00 PM Eastern Daylight Time (EDT) on July 8, 2025. Once the room block has been filled OR after the cut-off date (whichever comes first!), it is at the hotel’s discretion as to whether they can book more rooms and at what room rate will be offered. Early reservations are strongly suggested!

Please be certain to notify the hotel of any change to your arrival or departure dates. When you check into the hotel, be sure to verify your departure date.

Nashville International Airport (code: BNA) is located approximately 8 miles from the Renaissance Nashville Hotel. Traveling outside of normal commuting hours, the drive typically takes between 15-30 minutes. During heavy commuting times, the drive can take up to 60 minutes.

Airport to Hotel Transportation:

There is no scheduled shuttle service between the Hotel and the Airport, But all commercial operators pick up at the Ground Transportation Center on Level 1 of Terminal Garage

1. Ride App vehicles (Uber/Lyft) pick up at the Ground Transportation Center, Level 1 of Terminal Garage 2. Click here for a diagram showing pick-up locations

• Lyft – Picks up in Ride App Zone A ( https://www.lyft.com/rider/airports/bna )
• Uber – Picks up in Ride App Zones B & C ( https://www.uber.com/ )
• KreweCar – Picks up in Ride App Zone D ( https://www.krewecar.com/ )

Directions to the Ground Transportation Center:

• Exit the Main Terminal on Level 1 and turn right.
• Follow the sidewalk and pedestrian canopy to Terminal Garage 2. Overhead signs will direct you.
• The Ground Transportation Center is on Level 1.

2. Taxis pick up in the South Wing Pick Up Area.

• Directions to the Ground Transportation Center:

                  Exit the Main Terminal on Level 1 and turn right.

                  Follow the sidewalk and overhead signs marked LIMO -TAXI will direct you.

From the airport, the meter starts at $9 and the rate is $2.50 per mile. There is a flat rate of $30 to the downtown area, plus an additional passenger charge of $2 when accompanying the original passenger and proceeding to the same destination.

*Accessible services are offered by most taxi companies during airport hours; however, to ensure an accessible taxi will be available for your use, please call the service of your choice for schedules, reservations, fees and information.

Please visit nashville.gov for information on taxicab fare

Nashville International Airport to Renaissance Nashville:

• Take I-40 West: From the airport, follow signs for I-40 West.
• Merge onto I-65 North: Merge onto I-65 North.
• Exit 209A: Take exit 209A toward US-70/US-70 S/US-431/Broadway.
• Turn right on Broadway: Turn right onto Broadway.
• Turn left on 7th Ave: Turn left onto 7th Ave.
• Turn right on Commerce Street: Go one block and turn right onto Commerce Street.
• The hotel is on the corner of 7th Ave and Commerce.

The NSREC optional tours are the easiest way to explore the area. Still, there is much to see and do within walking distance of the hotels. The city is quite safe, so feel free to experience it at your leisure.

Weather: July is a hot summer month in Nashville, TN, with an average temperature fluctuating between 65°F (20°C) and 90°F (32°C).

Driving: Be patient in traffic and mindful of pedestrians. Obey all traffic rules and be alert, whether driving or walking.

Restaurants & Tipping: Be aware that upscale restaurants might require reservations, especially during the busy dining hours of 6:00pm – 8:00pm. Most restaurants accept “casual” dress, although some are less “casual” than others. Standard tipping is 20 percent of the bill. Some restaurants add a “service charge” (gratuity) for groups of 6 or more, so check your bill to see if this has already been added

Renaissance Nashville